Easy Initial Setup

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This program is designed to simplify the setup process. Because of its simplicity it is limited to 34 fund accounts and 5 bank accounts. After the initial setup is complete additional funds and bank accounts can be added. In preparation for this setup do the following:

1. List the funds you wish to create with their current balances.

2. List the bank accounts you wish to create with their current balances.

3. List the outstanding checks and deposits which make up the balance in each bank account.

4. Insure the sum of the fund account balances equals the sum of the bank accounts current balances.

This setup program uses five screens to enter the information needed to create the proper records. You may exit the program at any time during the setup. The information entered will be saved and you will be able to reenter the setup and complete the setup. The setup begins after clicking on the Next button on the above screen. This will bring up the following screen:


This is the first screen in the setup process. Enter the Church information to include the Current fiscal year. Clicking on the Save Setup button on any screen will save the information entered to that point. Clicking on the Next button on this screen will bring up the following screen:


This is the second screen in the setup program. Clicking on the Previous button will return to the first screen.

Bank Name:

Enter the name which will appear on the bank lists and the general ledger asset account for that account.

Bank Account Number:

Enter the bank account number. This isn't used by the system.

Next Check #

Enter the next check number to be used.

Next Deposit #

Enter the next number to be used for deposits and miscellaneous bank account entries such as interest, bank charges, etc.

Last Reconciled Bal

For the simplified setup enter the current balance in the specified bank account.

Last Reconciled

Enter the date this account was last reconciled.

Clicking the Next button will bring up the following screen:


This is the third screen in the setup program. For each of the bank accounts entered on the second screen, you must enter the individual checks and deposits which make up the balance in the corresponding bank account. Next to the Bank Name are two buttons which will allow you to move from one bank account to another. These buttons say "Next Bank Account" and "Previous Bank Account". If only one bank account is entered then these two buttons won't appear. If there is no "Previous" or "Next" bank account the appropriate button will disappear. The total of the individual checks and deposits must equal the "Last Reconciled Balance" of the bank account.

Number

Enter the outstanding check/deposit number. Assign a number for each deposit using a six digit number so as not to conflict with the check numbers.

Date

Enter the date of the check/deposit.

Payee/Desc

Enter the check payee or deposit description.

Amount

Enter the amount of the check/deposit. Checks should be entered as a negative number.

Clicking on the Next button will bring up the following screen:


This is the fourth screen in the setup program. Enter the funds and their balances. The total of the funds is displayed in the Total field. Clicking the Next button will bring up the following screen:


This is the fifth screen in the setup program. Enter the default bank account to be used in the donation entry and expense entry programs.

Donor/Donation Defaults

Bank Register:

Enter the number of the bank account to be used as the default bank register in the donation entry program. The numbers are 1 through 5 in the order entered on the second screen.

Assign Donor Number?

Next Number:

Expense Defaults

Bank Register:   Enter the number of the bank account to be used as the default bank register in the expense entry program. The numbers are 1 through 5 in the order entered on the second screen.