General Ledger Accounts

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The general ledger accounts are created on this screen. Above the G/L Account the status of the selected account is indicated. Possible status messages are Active Account, Inactive Account, or New Account.

G/L Account:

Enter a unique code for each general ledger account. To create a new account enter a new account code and then press Ctrl-N, click on the New toolbar button, or select New from the File menu.

Type:   A   Asset

L   Liability

O   Owner's Equity (Fund Accounts)

I   Income

E   Expense

Owner:   For income and expense accounts this is the fund account tied to them. For other account types this is used to restrict general journal entries.

Owner Type:   This field is updated and used by the system.

A   Accounts Payable

B   Bank Register

F   Fund Account

P   Payroll

R   Accounts Receivable

Description:   Identify the general ledger account.

Owner Info:   This is the fund account, bank register, or other information associated as the Owner of the G/L account.

The Delete function changes the G/L account's status from Active to Inactive or Inactive to Active. Inactive accounts can be used but do not appear in the search lookups of the G/L accounts. Using an inactive account will trigger an alert during entry.