This program is used in posting current payroll, time card calculations and rules, and tax rates to be used in calculating taxes owed.
General Tab
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Payroll Section Defaults & G/L Interface
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| Pay Section: | Enter a unique code for each Pay Section. To add a new pay section, enter a new code and select the New Item on the File Menu, or click on the Plus Sign in the tool bar, or press the key combination Ctrl-N.
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| Pay Period: | Indicate the default pay period to be used for this pay section:
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| D - Daily
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| W - Weekly
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| B - Biweekly
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| S - Semimonthly
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| M - Monthly
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| Q - Quarterly
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| A - Annually
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| State Code: | Enter the state code to be used for State Income Taxes.
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| Days Before Paid Holidays? | Enter the number of days of employment before an employee is eligible for paid holidays. This uses the Pay Anniversary date.
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| Check Register: | Enter the checking account to be used for payroll checks.
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| Advances Asset Account: | Enter the G/L asset Account to be used for advances given to an employee.
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| Over Time & Time Card Rules
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| Time Card Calculations | Indicate the method to use in calculating time card hours - Exact times or rounded times.
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| IN - Grace Period: | If rounded times is selected for time card calculations, this would be the number of seconds AFTER the 15 minute mark for which an employee can "clock in". For example; if this contains 300 (5 minutes):
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| Actual Time Card
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| 8:05 8:00
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| 8:06 8:15
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| 7:50 8:00
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| 7:49 7:45
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| OUT -Grace Period: | If rounded times is selected for time card calculations, this would be the number of seconds BEFORE the 15 minute mark for which an employee can "clock out". For example; if this contains 300 (5 minutes):
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| Actual Time Card
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| 4:55 5:00
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| 4:54 4:45
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| 5:10 5:00
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| 5:11 5:15
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| Overtime Type: | Indicate if the Overtime is calculated on a W - Weekly basis or a D - Daily basis or S - Salaried (No Overtime).
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| No. of Hours in Day for OT: | If the Overtime Type is D, then enter the number of hours in a day before these employees will receive overtime.
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| Overtime Factor: | Enter the overtime factor to be used for calculating pay. (i.e., 1.5 for time and a half, 2.0 for double time, etc.)
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| No. of Hours in Week for OT: | If the Overtime Type is W, then enter the number of hours in a week before these employees will receive overtime.
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| Overtime Factor: | Enter the overtime factor to be used for calculating pay. (i.e., 1.5 for time and a half, 2.0 for double time, etc.)
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| Day of week treated as OT: | Indicate if a day of the week is considered to be overtime - like Sunday.
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| Overtime Factor: | Enter the overtime factor to be used for calculating pay. (i.e., 1.5 for time and a half, 2.0 for double time, etc.)
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| Federal Income Taxes
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| Liability Account: Enter the liability account which will be used to record the federal income taxes withheld from the employees. This will be used when paying the taxes.
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| Social Security Taxes
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| Expense Account: Enter the expense account to be used to record the social security taxes expense by the employer.
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| Liability Account: Enter the liability account which will be used to record the social security taxes withheld from the employee and paid by the employer. This will be used when paying the taxes.
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| Medicare
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| Expense Account: Enter the expense account to be used to record Medicare expense by the employer.
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| Liability Account: Enter the liability account which will be used to record the Medicare withheld from the employee and paid by the employer. This will be used when paying the taxes.
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| Federal Unemployment Taxes
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| Expense Account: Enter the expense account to be used to record the Federal Unemployment taxes (FUTA) expense by the employer.
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| Liability Account: Enter the liability account which will be used to record the Federal Unemployment taxes (FUTA) paid by the employer.
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| State Income Taxes
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| Liability Account: Enter the liability account which will be used to record the state income taxes withheld from the employees. This will be used when paying the taxes.
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| Vendor Account: Enter the Vendor account to be used when paying the state income taxes withheld.
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| State Unemployment Taxes
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| Expense Account: Enter the expense account to be used to record the state unemployment (SUTA) taxes paid by the employer.
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| Liability Account: Enter the liability account which will be used to record the state unemployment (SUTA) taxes withheld from the employee and paid by the employer. This will be used when paying the taxes.
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| Vendor Account: Enter the Vendor account to be used when paying the state unemployment (SUTA) taxes withheld and expensed.
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| Workmen's Compensation
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| Expense Account: Enter the expense account to be used to record the Workmen's Compensation taxes paid by the employer.
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| Liability Account: Enter the liability account which will be used to record the Workmen's Compensation taxes withheld from the employee and paid by the employer. This will be used when paying the taxes.
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| Vendor Account: Enter the Vendor account to be used when paying the Workmen's Compensation taxes withheld and expensed.
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| If NO to print detail:
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| If Yes to print detail:
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